Format of a Business Email
When writing the subject, it is important to use a shorter title in the email subject line. The title should aptly describe the content and the aim of your email. You should not unnecessarily state the email as urgent or high priority as the reader may not pay immediate attention the next time it really is a priority letter.
When you begin to type the body of the letter, it is not necessary to begin with a heading like return address, the readers address and the date. The business email format should be simple with left margin. Do not use special formatting and tabs unnecessarily. The tone of the letter should be kept formal and see that you use proper grammar and run spell check. Read on business writing.
The letter should be brief and to the point. The letter should be at least less than 80 characters. Also, do not attach attachments until and unless expected by the recipient. If you do not know the person, you should address the recipient as Dear Production Manager. Let us now see a simple business letter template.
Business Email Template
| Formatting a Business Email |
| Subject: ___________ Dear Sir, Reference to your _______ dated ______ regarding ____, I would like to intimate that ___________. You will soon receive an detailed hard copy regarding the same. For any further queries, please feel free to contact me on my email address or phone number xxx-xxxx. Thanks and best regards, Sender information Sender Designation Company Name Contact number PS: This is a computer generated message and thus bears no signatures. |
Business Email Example
| Business Email Sample |
| To: "Anna Jones" Cc: All Staff From: "James Brown" Subject: Welcome to our Hive! Dear Anna, Welcome to our Hive! It is a pleasure to welcome you to the team of ___________. We are excited to have you join our team, and we hope that you will enjoy working with our company. On the last Saturday of each month we hold a special staff party to welcome any new employees. Please be sure to come next week to meet all of our senior staff and any other new staff members who have joined ___________ this month. You will receive an e-mail regarding the same with further details. If you have any questions during your training period, please do not hesitate to contact me. You can reach me at my email address or on my office line at 000-0001. Warm regards, James Jackie Brown, Manager, Staff jamesbrown@abcd.com Tel: 000-0001 |
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